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WD-8774 - USA (New Mexico) - School Website Content Management System - Deadline October 14,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: WD-8774

Government Authority located in New Mexico; USA based organization looking for expert vendor for school website content management system.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide school website content management system
- The aim is to provide a consistent communication tool for students, families, and potential families to stay connected and involved in academics and resources available at their school.
1. District Administrators: This is the group responsible for maintaining the system, ensuring all interfaces are run correctly, troubleshooting issues, controlling permissions, and posting emergency notifications.
2. Site Administrators: These are the people who are responsible for user management and content updates. These people are typically principals, Assistant Principals or Webmasters.
3. School Webmasters/Content Editors: APS employees that are responsible for updating website content across the entire school website.
4. Teachers or Staff: APS employees that can be responsible for editing specific pages or sections.
5. Site Visitors: This is the group that represents the students, families, employees, and families of potential students that make up the APS Community. These are the people that visit the site to learn about the school.
1. Content Management:
a. Version history for website pages
b. Ability to post and expire emergency news to all schools; individual schools; custom list of schools
c. Ability to add, edit, and expire calendar events; edit reoccurring events
d. Ability to add, edit, and expire news; edit reoccurring news items
e. Post and expire district news and events via RSS feed
f. Form and survey builders
g. Option to export published news, events, or content out of the CMS
2. Design and Layout:
. Mobile-first and responsive design across all devices, across all browsers
a. Design a school website using CMS design tools
b. Update global navigation
c. Update school logo and colors of design theme
d. Ability to create global content and/or global navigation items
e. Refresh or update design for all school sites
f. Lock homepage and/or lock interior pages or components
g. Global district information and individualized school information in the footer
h. Drag and drop layout
i. Embed widgets such as Social Media Feeds or Google Calendars
j. Customize CSS sitewide or on individual components
3. Workflows/Approvals:
. Ability to accommodate different approval workflows based on user role.
a. Ability to delegate a webmaster with specific rights for a certain period of time
b. Ability for an administrator to view a webmaster’s dashboard and easily identify items for action.
4. Reporting:
. Ability to provide data and website analytics in order to understand user activity and behavior on the site.
a. Ability to provide site accessibility audit reports in order to determine accessibility issues for remediation.
b. Ability to provide an outdated content report which displays a list of assets that have not been modified within a specific time period.
5. General/Other:
a. File and Image Storage
b. School Directory that lists staff and teachers with contact information
c. Update account information including phone number and title on staff/teacher profiles
d. URLs maintained for upto 145 sites
e. Ability for users to easily navigate the CMS and intuitive enough to understand with limited training
f. Content migrated for up to 145 sites
- Technical, Infrastructure, and Systems Integration: These features and functions identify the technical parameters the Website Content Management Solution must fulfill. It also lists needed functionality so that the Website Content Management Solution can integrate with the District’s existing systems, processes, and operational standards.
- For more information describe in document.
(2) A pre-proposal meeting will be held on September 17, 2020.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 14 October, 2020

Category : Web Design and Development

Country : USA

State : New Mexico

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