WD-8643 - USA (Virginia) - Website Redesign and Migration Services Using CMS - Deadline July 31,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: WD-8643

Government Authority located in Virginia; USA based organization looking for expert vendor for website redesign and migration services using CMS.

[A] Budget: Looking for Proposal

[B] Scope of Service:

Vendor needs to provide website redesign and migration services using content management system must be compatible with mobile device, social media and search engine.
- The website needs to provide the highest-level of user-experience, design and responsiveness. To accomplish this, the website should:
- Have a site design that is aligns with the county’s brand, that has a simple and intuitive navigation, dynamic search capabilities and meets ADA/508 compliance. These parameters shall apply to all user groups (residents, businesses, visitors, etc.) and on all platforms (desktops, phones, tablets),
- Provide intuitive, easy-to-use interface for content contributors to create/update web content that has an environment with a database-driven web content management system functional, appealing, service-based, and responsive website design that allows easy access from all devices, including smart phones,
- Be hosted with failover redundancy and security protocols in place protecting data and operations,
- The County will retain ownership of all existing content in current CMS and also retain ownership of content migrated to replacement CMS,
- The selected vendor will work with the County to develop design themes that incorporate the branding elements with updated colors, typography, layouts and other such elements,
- Focus of the updated design will be to support improvements to user experience. The new design should incorporate today’s design elements used by progressive and technology friendly agencies also utilizing navigational trends that model the mobile user’s needs,
- The entry point for the site must represent the quality, character, and embodiment of the community allowing users easy access to information with minimal clicks,
- Use an open source platform, or similar capabilities, as approved by the County, Assist with installation and configuration of all the necessary environments (e.g., Dev, Test, Staging, Production, etc.) with the appropriate process incorporating planning, design, content, coding, testing and maintenance,
- Create mechanisms to automatically migrate data from Staging to Production or from Production to Staging, and create ability to refresh environments from Production, when necessary,
- Provide beta testing to include card sorting, usability testing and other tools to gather input on the new site functionality,
- Provide a design utilizing HTML5/CSS3, and have the ability to install and utilize plug-ins for additional features and functionality,
- Support for LDAP, Active Directory or API connected to AD,
- Support for Google Analytics,
- Provide a webpage site mapping process that allows for the grouping of webpages such as departments and divisions to better isolate analytics,
- Provide printer-friendly options for each webpage,
- AGENDA MANAGEMENT: Provide agenda management for all board or related group meetings (e.g. Agendas, Notices, Meeting Minutes, Video Links),
- Allow for archival of current CMS agenda meeting data that accessible to the public with the rollout of the new website,
- EDITING: Provide a permissions structure and workflow process to differentiate who can edit, create and modify the sites,
- Content contributors must have the option of a WYSIWYG or HTML editor for editing webpages, articles, posts, or newsletters, Ability to change web design (i.e. layout/borders/side bars),
- EMAIL AND SMS LIST MANAGEMENT: Website should provide an unlimited number of visitors with the ability to subscribe to, and unsubscribe from, a variety of opt-in email and SMS lists, such as email newsletters, announcement lists, bids or discussion groups,
- CUSTOMER RELATIONSHIP MANAGEMENT: Provide a CRM platform that integrates with the website and all of the modules/services supplied by the vendor,
- IMAGES AND VIDEO: Centralized image and photo libraries for managing website assets, The ability to have the system automatically resize images and photos into webfriendly sizes, preferably during the upload process,
- INTEGRATION: Ability to embed other sites/applications into website (iFrame),  Ability to communicate with other County systems and applications to exchange data, if desired,
- SEARCH: Provide powerful integrated search engine that can index managed content, Searches should be across all content types (e.g. News, webpages, images, video, etc.), and allow the filtering of content types.
- SOCIAL MEDIA: Provide controls for the public to share website content on various social media platforms. Again, webpages are coded to provide social platforms images for posting,
- Migration: 
- Initiate and assist in website cleanup,
- Migrate website data,
- Perform quality assurance of data migration,
- Hands-on migration from CivicPlus,

[C] Eligibility:

Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

[E] Proposal Submission:

Response can be submitted digitally via Email or Online.

Expiry Date : Friday, 31 July, 2020

Category : Web Design and Development

Country : USA

State : Virginia

RFP Expired

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