WD-8642 - USA (Michigan) - Website Hosting, Planning and Development and Maintenance Services - Deadline July 31,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: WD-8642

Government Authority located in Michigan; USA based organization looking for expert vendor for website hosting, planning and development and maintenance services.

[A] Budget: Looking for proposal

[B] Scope of Service:

Vendor needs to provide website hosting, planning and development and maintenance services
I. Undertake outreach initiative
II. Brand Development
III. Initial Website Presence Development
IV. Long-term Website Strategy and Planning
- Initial Website Presence Development: -
1. Easy to expand. Since the website will continue to evolve over several years, it is important that the site be designed with flexibility for future growth. For example, the may require a change in server speed/bandwidth/storage, web page reorganization, page template redesigns, cascading style sheets, and the ability to add features in a way that is organic, in order to meet growing constituent demand.
2. Easy to maintain. ALL content pages, including features of the website that requires frequent updating (e.g., agendas, minutes and event calendars), must be designed so that non-technical Staff will be able to update information on the site as needed. Templates (or administration screens in a dynamic interface) for each section should be created to ensure consistency as new pages are added. However, vendors must include a fee schedule and/or monthly site maintenance plan in the RFP response for all maintenance items, especially those that are more technical in nature. Maintenance fees will not be counted against the $10,000 bid cap. Identify any software installation/initial setup requirements. Document the installation/configuration of any software. Vendor must list any and all training requirements, including number of employees that will be trained and the cost of each, the courses and timeframe for training. Vendor must include a 5-year maintenance fee schedule for costs and labor. Vendor must provide their change control policy and notification for hardware and software changes.
3. Easy to use. It is important that the site be designed so that residents and visitors, regardless of computer expertise and equipment, are able to easily navigate through this website. To that end, the vendor should conduct a usability test to ensure the design meets the ease of use requirement. Vendor must provide any design usability, information architecture and template documentation.
4. Easy to find. The website must have a strong presence on the Internet. Service should therefore include metatag development.
- In general, the initial website will include the following features:
1. A community calendar, that can be edited by constituents.
2. A form that can be used to send contact the directly
3. Photographs and graphic elements provided, and the brandmark and colourways, should be placed on pages where appropriate. Assume that photographs will be provided in be digital format, however, also assume the use of historical photographs in hard copy format. Graphics should be optimized in order to decrease download time.
4. An index, editable by staff and businesses, of businesses, their contact information, and links to those businesses websites and social media pages
5. Email communication and ability to gather list of email addresses for individuals interested in receiving information about government services. Vendor should be prepared to discuss options, including email subscription application, how email lists may be managed, etc.
6. Website must be secure. Secure servers and code, secure socket layer web pages, firewalls, anti-virus, penetration test, security patches, etc. and cost for applying all regularly scheduled patches, anti-virus updates, firewall and router patches. A general outline of information to be included in the initial website development is shown on
7. Page-types that allow for the posting of written content; stories, media and PR, news, or audience-focused bulletins.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 31 July, 2020

Category : Web Design and Development

Country : USA

State : Michigan

RFP Expired

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