WD-8345 - USA (Texas) - Website Accessibility Crawler - Deadline April 21,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: WD-8345

Government Authority located in Texas; USA based organization looking for expert vendor for website accessibility crawler.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide website accessibility crawler.
- Solution will support university employee single sign-on, university will provide a list of websites and sub-pages to be crawled, university will be able to self-manage the pages that are added to the crawl, the listed pages will be crawled on a frequency of no less than once each week, university will have the option to initiate an immediate crawl of any particular website at any time, other than during scheduled maintenance windows, each website (or set of sub-pages) will provide a score based on how many errors are detected.
- In addition to accessibility errors, solution will also provide the following identification of misspelled words, ability to mark a word as ‘approved’ for a particular webpage and/or website, identification of broken links, identification of broken links in pdfs, presence of social security numbers on any webpages, vendor will be available for a weekly status call with university accessibility coordinator, in regard to use of the solution, vendor will provide free training to university staff. it is anticipated that this training will be provided via Microsoft teams or zoom. Microsoft teams is preferred. vendor will provide an estimate to the amount of time required for the required training, vendor will provide accessibility scores to university for any specified time period listed by website and sub-pages, for example, we need scores as of the end of each quarter, the solution will allow the user to drill-down in order to find the exact placement of the error on a specific webpage. it is preferred that this also allow for viewing the error in the html code, university must be allowed to exclude certain subsets of pages in order to maintain the required page count below the maximum allowed, vendor’s response will explain how any overages will be managed, vendor’s response will explain how technical support is provided, vendor’s response will explain their communication plan in regard to scheduled and unscheduled unavailability of the tool or outages, if awarded, vendor will provide IP address(es) of the crawler to university because some pages are behind a firewall, all support must be included in the fees listed in the pricing response.
- Solution will have a comment field that can be updated whenever changes are made to a website or user account, the solution will provide data such as how many users were added/deleted during a specified timeframe, solution will offer free, on-line training resources related to web accessibility and use of the solution, solution will track training courses completed by users for reporting purposes, university access to the score data through an automated process and solution will be able to link directly to university CMS.
(2) All question must be submitted no later than March 27, 2020.
(3) A pre-proposal conference will be held on April 03, 2020.

[C] Eligibility:

- Onshore (US Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location

[E] Proposal Submission:

Response should be submitted physically (courier or post).

Expiry Date : Tuesday, 21 April, 2020

Pre-proposal Conference Date : Friday, 27 March, 2020

Question Answer Deadline : Friday, 3 April, 2020

Category : Web Design and Development, Software, System and Application

Country : USA

State : Texas

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